30 Business Analyst Interview Questions (Plus Perfect Answers)

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Applying for a business analyst position? Or are you already called up for an interview? Going through business analyst interview questions can help make you stand out in the interview.

When going for any interview, the best way to standout is by having insights on the possible questions likely to come up. Same with a business analyst interview, having insights on the possible business analyst interview questions will help you stand out.

Don’t know what expect in the interview? Not to worry, we got you covered. In this guide I will be showing you the top business analyst interview questions and answers that will help you ace the interview.

Business Analyst Interview Questions and Answers

Business analyst interview questions

Apart from the common interview questions that you are likely going to be asked, below are specific business analyst interview questions to also expect in your interview.

#1: What tools are most important for a business analyst?

This kind of business analyst interview questions allows an employer to test your familiarity with the technical tools required in the role of a business analyst and also the applications that makes the overall work process of a business analyst more efficient.

They also want to know if you are current with the latest applications used and if you will also list the applications their business analyst make use of in the company.


Sample answer: ” I mostly use common tools like Microsoft Excel, Microsoft PowerPoint, Microsoft Access, SQL, Google Analytics and also some advance tools like Trello, SmartDraw, and Wrike.”

#2: In your previous experience, what kind of documents have you created?

When interviewer asks this business analyst interview questions, they want to learn more about your abilities and what you have done in your past role. Including the top documents in your answer will make it stand out and sound exceptional.

Sample answer: “In my previous role I was privilege to work on a variety of different projects. During the course of those projects, I was able to create Functional Specification Documents, Technical Specification Documents, Business Requirements Documents, and made use of Use Case Diagrams in almost all the projects I handled.”

#3: How would you work with a difficult stakeholder?

Business analysts always deal with various stakeholders in an organization. When employers ask situational business analyst interview questions like this one, they want to learn about your problem solving skills, communication skills, and ability to work effectively with different people.

The STAR method is the best method of answering situation questions like this kind of business analyst interview questions.

  • Situation: Briefly give an overview of the issue you are dealing with.
  • Task: Talk about your role in the situation
  • Action: Explain what you did that addressed or resolved the issue.
  • Result: Explain the outcome you were able to attain. It should be a positive one.

Sample answer: “I have found that nearly any issue is solvable with empathy, communication, and action. For example, I once had an angry client that felt she had received the wrong data that was useless and unhelpful. My role was to acquire and interpret said data. I decided to schedule a phone call with her and the other project stakeholders immediately to discuss the issue. After taking the time to hear her concerns, we found that she simply did not feel equipped to apply the findings of the data. We established a workshop with our team business consultant to help her feel more prepared and sent weekly updates by email to ensure she felt supported during the remainder of the project. She doubled her spend with us over the next two quarters.”

#4: What is the most important aspect of analytical reporting?

As a business analyst, you should be familiar with the terminologies used in the field. The recommendation that analytical reporting offers are what sets it apart from informational reporting. Therefore, analytical reporting is a business reporting that offers information, data analysis, and recommendations.

In your answer to this kind of business analytical interview questions, try to weave in your critical thinking and analytical skills in your answer. Use an experience you had in your previous role to explain the measurable impact you have made with analytical reporting.

Sample answer: “While data itself cannot solve problems, it can equip you to make the right business decisions when analyzed in context. Even if a certain decision does not produce the results you expected, data allows you to learn from those results to continue improving. The most important aspect of analytical reporting is the ability to solve problems and make decisions based on facts. Attempting to make decisions based on uninformed guesses or assumptions can be problematic—analytical reporting provides tangible information with which to create strategy and direction.”

#5: Name two effective diagrams a business analyst use, and how they can impact your work.

When they ask this kind of business analyst interview questions, they want to ensure that you are familiar with the business analyst documents and how to apply them to a client’s case. In order to give an outstanding answer to this question, you can give example of your past experience that will show that you have the adequate knowledge and abilities for their open position.


Sample answer: “Two diagrams I prefer using are Activity Diagrams and Use Case Diagrams. Activity Diagrams show the diverse activities that take place across various departments. I use Activity Diagrams to show who interacts with a system as well as the primary goals they achieve with it. I find Use Case Diagrams to be very useful when I need to visualize the functional requirements of a given system so I can make smart choices when it comes to design and figuring out development priorities.”

#6: What do you think is better, the Waterfall Model or Spiral Model?

When you are actually analyzing a computer project, you are supposed to have an adequate knowledge of the different life cycle models. When you are applying in a tech firm, employers will ask you this kind of business analyst interview questions or similar ones in other to gauge your awareness on the life cycle models they ask about.

Sample answer: “It all depends on the type and scope of the project. A life cycle model is selected based on organizational culture and various other scenarios to develop the system. Although throughout my 7 years career as a business analyst, I’ve not handled a project involving Waterfall model.”

#7: What do you think are the key strengths of a business analyst?

Your answer to this business analyst interview questions should show your interviewer that you understand what skills and abilities that are necessary for the role. It is best you include both hard and soft skills when giving your answer to this kind of business analyst interview questions.

Sample answer: ““Technical skills like a strong aptitude for numbers and an ability to quickly pick up new systems and technology are key skills, but so are interpersonal skills like communication skills, critical thinking, analytical, and leadership skills are essential too”.

#8: What sets you apart from other business analysts that we are interviewing for this position?

When interviewer asks you this kind of business analyst interview questions, it is the perfect time to sell yourself. Don’t hold back. Tell the interviewer about our top skills, experiences, and achievements that makes you standout for the position.

Sample answer: “As a business analyst, I would be able to contribute to your company immediately having 7 years of experience in the field and also deep understanding of how to convert raw data into business insights. I have experience working with SQL, data models, and in Agile product development. I am also very comfortable working with clients to assess and analyze their business needs.”

Other Business Analyst Interview Questions

  • What is Pareto Analysis?
  • What is SQUARE stand for?
  • What does FMEA stand for?
  • What is a database transaction?
  • How can you explain a user-centered design methodology?
  • Define BCG Matrix
  • Differentiate between Fish Model and V Model?
  • What are the main differences between basic flow, alternate flow, and exception flow use cases?
  • Can you define scope creep and explain the steps you take to ensure it doesn’t affect your projects?
  • What approach do you use to gather business requirements?
  • Can you describe the parts of a SQL statement?
  • If, during your analysis, you find conflicting data, what do you do?
  • Can you describe the difference between design models and analysis models?
  • How would you define usability?
  • Can you tell me about a time when you had to deal with a challenging decision-maker or stakeholder? How did you handle the situation?
  • If, after presenting your findings, you discover a flaw in your data, what do you do?
  • How do you determine which business intelligence tools are ideal for a task?
  • When creating a business plan, what are some critical points a business analyst must address?
  • When you are given a new project, what is the first step you typically take?
  • Do you think flowcharts are important? Why or why not?
  • What do you know about GAP Analysis?
  • What is requirement elicitation?

Also read – Business Analyst Job Description (5 Perfect Samples)


Business analyst position is a very competitive one, and to scale through your interview you need to be fully equipped with a lot of information. Having insights on the possible business analyst interview questions will help you ace the interview.

That is it on my guide on business analyst interview questions and answers

I’d love to hear from you

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About Author

Sistus Obi is a content writer at Recruitment Trust. Sistus is also a tech savvy, and a computer scientist

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