JOB TITLE: Admin and Logistics Officer – KCC
JOB LOCATION: Bauchi, Nigeria
JOB DETAILS:
- Communicates within Plan International Nigeria and externally with vendors, service providers, consultants etc.
- The post holder will contribute to the effective administration and logistics management in the Country office and give support to the field office where necessary.
Accountabilities
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- Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors
- Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office
- Support the planning and organization of meetings and workshops
- Maintain vehicle and Generator maintenance log
- Ensure that vehicles and generators are in good conditions and liaise with the Admin Coordinator about necessary repairs and improvements as necessary
- Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
- Ensures that the SAP system is used to capture all necessary activities as required.
- Establish and maintain a well-functioning logistics support operation for the county office – effective coordination and use of vehicles
- Coordinate logistics and procurement operations – Selection of vendors/suppliers
- Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
- Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
- Ensure compliance with Plan International logistics standards and regulations
- Ensure appropriate request for quotation is placed and correct quotations received for processing
- Responsible for purchase order creation and maintenance in SAP
- Store Management using specified software
- Perform any other project related duties as specified by the Admin Manager
Technical Expertise, Skills and Knowledge
Essential:
- A Degree in Business / Public Administration or related field.
- At least 3 years of experience working in administration and logistics generalist role in a related field
- Experience in use of SAP
- Fluency in English with excellent writing and speaking skills is required.
- Excellent and demonstrable experience in procurement processes and logistics management.
- Demonstrable experience in office management and staff coordination.
- Excellent writing and speaking in English language
- Knowledge and understanding of Nigeria’s policy environment
- Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
- Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
- Experience with Microsoft Word, Excel, Power Point and Outlook
Apply Now
Deadline: June 2, 2021
Job Features
Job Category | Logistics / Transportation/ Supply |