JOB TITLE: Business Support Assistant – Administration – SC4
JOB LOCATION: Maiduguri, Borno
JOB DETAILS:
- To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.
Job Functions
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- Managing Mission travel requirements in close coordination with the Area office mission planning team and IOM Hub Accommodation team.
- Processing of Travel Authorizations (TAs/Trip Documents) in WINGS.
- Monitor and review travel claims and supporting documentation for completeness, accuracy, reasonableness, validity, and conformity with UN Rules.
- Assist with the issuance of Purchase Requisitions (PRs) for all non-food related services for further processing though WFP Procurement Unit.
- Reconcile invoices against the PRs/POs and process for payment.
- Posting of GRN/SESs and maintain a proper record of invoices.
- Manage external hall booking for WFP events, workshops, seminar, training, etc.
- Support in the processing of Guest House Invoicing in WINGSII.
- Assist in maintaining information and documention in other Admin function areas and services including facilities management, travel, protocol related, etc., to contribute to the provision of a safe and comfortable working environment.
- Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
- Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
- In addition to General accountabilities: Review of Travel KPIs, Vendor management, Events Management, and Contract Management, Travel planning and Projection.
Minimum Requirements
- Education: Completion of Bachelor’s Degree/HND Preferably in Administration.
- Experience: Two or more years of progressively responsible work experience in general administrative work and travels management.
Knowledge & Skills:
- Proficiency in the use of office equipment and computer software packages, such as Microsoft Word, Excel & PowerPoint.
- Knowledge of work routines and methods in order to complete processes under minimal supervision.
- Ability to identify data discrepancies and rectify problems requiring attention.
Language:
- Spoken and written English Language is required and basic understanding of Hausa Language.
Terms and Conditions
- Only Nigerian Nationals and holders of Nigerian nationality or have valid Nigerian residence and work permits are eligible to apply for this position.
- Applications are to be submitted and received online and in English language only.
- Only shortlisted candidates will be contacted. Canvassing is strictly prohibited. Canvassing of any sort will lead to automatic disqualification of the concerned applicant.
- WFP offers in total 16 weeks Maternity leave to female staff, excluding annual leave and an exciting medical insurance.
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Deadline: May 26, 2021
Job Features
Job Category | Assistant |