Country Finance Officer at ACTED

Full Time
Posted 7 months ago

ACTED is a company that was established in year 1993 and is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer-term opportunities for sustainable growth and fulfilling people’s potential.

Country Finance Officer at ACTED 1

JOB TITLE: Country Finance Officer

JOB LOCATION: Abuja

JOB DETAILS:

Commitment of expenditures, budget control, & Financial Management:

  • Commitment of expenditure – guaranty budget availability and compliance to ACTED and donor’s procedures before releasing payments:
    • Collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment;
    • Before commitment / payment of any expenditure, check authorization levels, budget availability, budget line on which the expense is to be allocated to, ensuring full compliance with ACTED and donors procedures:
    • In close coordination with the Country Logistics Manager (CLM) or equivalent, negotiate terms of contracts including payment schedule & taxes obligations; ensure that procurement procedures are adhered to; Follow-up commitments and payments through the tool A7.02_Contract Follow-Up (CFU); Ensure financial, compliance & budget control points during Purchase Committee meetings; review coherence between orders, quotations/offers, purchase orders, call for tender documentation, procurement memo, contract, invoices, receipts, works/services completion certificates; Check the receiver’s ability to endorse payment;
    • In close coordination with the Admin Team, ensure that staff contracts are in line with ACTED standard salary grid, available budgets and regulations; propose salary grids revisions based on benchmarks, national legislation and budget constraint; review and validate the payroll on the 25th of each month;
    • Validate partner’s accounting and documentation accuracy and compliance before payement.
  • Project budget follow-up, mission’s cost control, internal & external audits – anticipate and mitigate financial risks ensuring operations are run in a compliant and cost-efficient manner:
    • Lead Budget Follow-Up (A7.01) and Allocation Tables (A5) consolidation process;
    • Analyse/report gaps between planned budgets and actual expenses; comply to the flexibility rule;
    • Anticipate financial risks, present budget updates and mitigation plans during FLAT meetings;
    • Analyse and report monthly running costs, fleet and communication of each area (A6.01-04)
    • Prevent and report any financial and operational loss (A6.01 ACT follow-up);
    • Submit to HQ all the annexes of the internal financial follow-up reporting tool (TITANIC) by the 15th of each month;
    • Follow-up Exit Forms for international staff and make sure they are sent to HQ once validated;
    • Take the lead on external audit preparation in support to the country compliance teams if any; Contribute to opening/closeout meetings, responses to audit reports, recommendations’ implementation plans.

Project financial cycle management

  • Develop project budgets and reports – ensure the financial feasibility of projects, respecting ACTED and donors’ rules and deadlines :
  • Gather information from the relevant departments to consolidate budgets for project proposals according to project/mission needs and donor constraints; Propose sufficient programme and support budgets including mission’s investment plans in close link with country coordination;
  • Review and negotiate terms of grant contracts before signature (payment & financial reporting schedule, use of HQ cash-pooling system, etc.);
  • Plan, consolidate, draft & crosscheck with Project Development Department (PDD) financial reports when required (ad’hoc, interim and final), respecting contractual deadlines and rules such as flexibility, eligibility and liquidation period, etc.;
  • Follow-up payments from donors and financial project close-out (contract liquidation).

Team leadership & other tasks:

  • Update the organization chart and ToRs of the finance and administration departments (if applicable) according to the mission development;
  • Oversee the team, plan & conduct finance staff recruitments, undertake appraisals, follow career management, identify staff with potential and contribute to ACTED internal mobility policy; Ensure training and capacity building for finance team members of ACTED and Partners in order to increase the level of technical ability and skills;
  • Actively promote strong & structured articulations with all teams (Logistics & PDD in particular); Represent ACTED with relevant finance & admin networks at country level;
  • Improve information flows within the department and with other departments;
  • Plan field monitoring missions;
  • Perform any other related activities as assigned by immediate supervisor.

Qualifications
Experience / Training:

  • Master’s degree minimum in Finance or related area;
  • 1+ year of solid experience in financial management and monitoring systems, preferably of large development
  • programs, possibly complemented by academic expertise;
  • Excellent financial and analytical skills;
  • Excellent communication and drafting skills for effective reporting on programme financial performance;
  • Ability to manage a financial/monitoring team and demonstrate leadership;
  • Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building
  • efforts;
  • Ability to operate in a cross-cultural environment requiring flexibility;
  • Familiarity with the aid system, and understanding of donor and governmental requirements;
  • Prior knowledge of the region an asset;
  • Fluency in English required – ability to communicate in local languages an asset;
  • Ability to operate Microsoft Word, Excel and Project Management software

Salary

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD.
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances.

Method of Application
Interested and qualified candidates should send their Application including Cover Letter and CV to: [email protected] using the “Job Title” as the subject of the email.

Deadline: May 14, 2021

Job Features

Job CategoryAccounting / Audit / Finance