JOB TITLE: Executive Assistant
JOB LOCATION: Abuja (FCT)
Employment Type: Full-time
JOB DETAILS:
- Provide full administrative and secretarial support at a senior level to a top executive in the hospital. Ensure proper management of the day-to-day affairs of the executive.
- Handle sensitive and complex issues in a professional and objective manner; also take initiative as appropriate.
Essential Duties and Responsibilities
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- Manage the executive’s electronic diary, assessing the priority of appointments and reallocation as necessary.
- Manage the executive’s travel arrangements
- Process executive’s correspondence, ensuring that incoming correspondence is dealt with by the executive or other staff as appropriate
- Maintain the executive’s office systems, including data management and filing
- Maintain records of the executive’s contacts
- Screen calls, inquiries, and requests, and deal with them when appropriate Assist executive in researching and following up with the action on matters which fall within the executive’s responsibility – chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports, and presentations for the executive
- Organize meetings and ensure that the executive is well prepared for those meetings
- Preparing agendas and minutes of meetings. Make arrangements for top management meetings.
- Meet and greet visitors at all levels
- Supervise all incoming/outgoing mail.
- Any other duties as may reasonably be required by the Executive.
Minimum Qualifications
- B.Sc / HND in Secretarial Administration or Office Management and Technology with 2-3 years post NYSC experience in executive support to management.
- Must be a female. Knowledge, Skills And Abilities:
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external
- Ability to organize and plan work schedule
- Excellent attention to detail, with the ability to maintain a high level of accuracy
- A flexible, pro-active approach to work including the ability to prioritize and re-prioritize
- Ability to work with minimal supervision and take initiative
- Ability to deal with sensitive information with discretion and to maintain confidentiality
- Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint
- Internet surfing skills.
Apply Now
Deadline: February 20, 2022
Job Features
Job Category | Executive / Management |