JOB TITLE: Executive Assistant
JOB LOCATION: Abuja (FCT)
Employment Type: Full-time
JOB DETAILS:
- The Company is seeking an experienced Executive Assistant who will act as the primary point of contact for the CEO and effectively manage and monitor the CEO’s appointments.
Job Summary
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- The Executive Assistant is responsible for proactively providing timely, well-organized and professional administrative, logistic and secretarial support to the Office of the CEO.
Key Responsibilities
- Manage and monitor CEO’s appointments, calendar, upcoming commitments and travel arrangements to ensure the CEO’s schedule is efficient and organized.
- Act as the primary point of contact for the CEO: screening visitors, telephone calls, enquiries and requests – handling such and escalating when appropriate.
- Pro-active planning of the CEO’s schedule via effective Diary Management on behalf of the CEO.
- Reply and review all forms of correspondence based on the instruction of or on behalf of the CEO, appropriately routing of correspondence, drafting error-free letters & documents, memos and other communications on behalf of the CEO.
- Maintain the accuracy, confidentiality and quality of all forms of filing and database/information management as relevant to the Office of the CEO.
- Assist the CEO in preparing for meetings time by reading, researching, collating and analyzing needed information and data, assisting with preparation of presentation materials, ensure the CEO is well-prepared and possesses the relevant information and documentation to guarantee the CEO’s optimal effectiveness at meetings.
- Set up and maintain Annual Calendar of meetings and events across the Business.
- Managing the practical and administrative requirements for organizational meetings as required, including booking and preparation of appropriate internal or external venue(s), sourcing requisite furniture, equipment, refreshments and entertainment where appropriate.
- Take accurate minutes at various meetings and disseminate Action Points and Minutes to meeting attendees.
- Respond to all e-mails in a timely manner (same day where possible), including monitoring of the CEO’s e-mails and responding where appropriate.
- Answer incoming phone calls or return any missed calls in a timely manner. Monitor CEO’s missed calls and action on behalf of the CEO, providing a brief to the CEO where / when appropriate.
- Organize all travel logistics for the CEO as required.
- Consistently represent the Office of the CEO in a professional light to internal and external clients.
- Any other duties as may be assigned to the position.
Key Requirements
- Bachelor’s Degree in any field from a reputable institution.
- Master’s Degree in Business Administration (MBA) will be an advantage.
- 3-4 years cognate experience in a similar role in a well-structured organization.
- Excellent communication, listening, writing and research skills.
- Great organization skills and rapt attention to details.
- Outstanding leadership skills.
Desired:
- Experience working in a similar role in either Federal, State or Local Government parastatals.
Compensation
N120,000 – N150,000 / Month.
HOW TO APPLY
Interested and qualified candidates should:
Click here to apply online
Deadline: January 12, 2022
Job Features
Job Category | Executive / Management |