Facility Manager is needed at Alpha Mead Group
JOB TITLE: Facility Manager
LOCATION: Lagos
Role Summary
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- The Facility Manager is responsible for the day-to-day operational management of the facility through implementation of policies, procedures and programs required by the client and the company.
- The ultimate goal is to assure a well-managed well maintained property or portfolio of properties with emphasis on positive and timely response to the concerns and needs of the clients occupying the property.
Responsibilities
- Conduct periodic unannounced property inspections on weekends, nights and early mornings to determine the performance of key service providers, i.e. janitorial service, landscaping, security, technician/handyman services, etc.
- MBWA – Manage by walking around.
- Involvement and input required with the Portfolio Manager for the selection of service providers.
- Assure full compliance of all service providers with property specifications and standards.
- Responsible for daily inspection and supervise Preventive Maintenance plans for the following:
- The building including ceiling, walls, floors, windows, etc.
- The generators
- All offices within the building
- The premises grounds including the parking facilities.
- Sanitation with a strong focus on the toilets.
- Possible annex locations within the facility.
- Oversee the correction of maintenance issues that relate to the interior space and exterior of the building, as applicable.
- Manage property to identify, prevent, address, and eliminate all environmental, health and safety issues.
- Conduct regular periodic fire and life safety inspections.
- Provide for records destruction services as needed to protect proprietary information.
- Monitor utility usage and make adjustments in usage patterns to minimize costs.
- Provide project management services for small projects as directed by management. Additionally, the Facility Manager is involved and serves as a resource for all interior planning, furniture reconfiguration and internal moves of the clients.
- Conduct periodic property review to prepare and maintain plans for handling major storms, security risks and other extraordinary events.
- Maintain liaison relationship with Landlords or Landlord Representatives.
- Review and understand Leases.
- Produce monthly reports, including an operations summary of completed and planned operations activity.
- Assist Project Management and Engineering, Design and Construction personnel – Protect the property.
- Provide for the provisioning of administrative / office services as needed by client occupant organizations.
Client Relations:
- Respond positively and promptly to daily client needs.
- Assure consistent approach to addressing client needs.
- Lead Team meetings.
- Conduct periodic customer surveys.
- Advise clients of fire hazard and regulatory compliance requirements in your workspace.
Financial:
- Contribute to the preparation of annual operating budgets and implement the day-to-day management of the facility within the parameters of the budget.
- Receive, review, code and sign supplier invoices.
- Maintain ongoing communications with head office Accounts Department and appropriate Accounting Manager.
- Site Float Management
- Develop capital requirements and budget as required.
Administration:
- Provide services and contact information updates required.
- Supervise and direct the work of assigned employees/contract staff.
- Annual review of staff performance.
- Ensure compliance with all training activity and schedules for subordinates and team members, working within the Company policies and procedures.
- Keep emergency contact lists up to date and distributed to the necessary people, i.e. immediate managers, security.
- Maintain emergency procedures.
- Maintain fire safety plans.
Requirements
- BSc/BA in Engineering, Business Administration or relevant field
- Proven experience as Facilities Manager or relevant position
- Well-versed in technical/engineering operations and facilities management best practices
- Knowledge of basic accounting and finance principles
- Excellent verbal and written communication skills
- Excellent organizational and leadership skills
- Good Reporting and administrative writing skill
- Good analytical/critical thinking
- Relevant professional qualification (e.g. IFM, PFM, IFMA etc.) will be an advantage
How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as subject of the email.
Job Features
Job Category | Manager |