JOB TITLE: Finance & Admin Officer
JOB LOCATION: Maiduguri, Borno
JOB DETAILS:
- SIF is seeking to recruit a highly motivated individual for the position of Finance & Admin officer to work in SIF base office in Maiduguri
- The tasks described in this job description are not exhaustive or limited. Due to the nature of the mission and the organization, the Finance & Admin officer may be requested to perform further tasks related to his/her responsibilities.
- The Finance & Admin officer is under the Administrative coordinator responsibility for all operational aspects, he also works in close cooperation with all the team.
Duties and Responsibilities
Line Management:
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- Report technically to the Admin Coordinator.
Implementation of Financial & Admin Procedures:
- Assist in maintaining all financial & Human resources systems for the SIF Country/Field offices, and ensure full compliance with SIF financial (SOP’s).
- To maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes, social security deductions etc.
- Ensure the full confidentiality regarding financial and human resources information.
Cash and Bank Management:
- Withdraw Cash from the bank account under Admin Coordinator or Head of Mission request.
- Management of the Cashbox & bank (Verify before payment that all the receipts/invoices/Taxes/social security etc are correctly filled and eligible for SIF accountancy (indicating: date, details of the supplier, clearly written the amount with the stamp PAID);
- Daily update of the accountancy (Cash & Bank) according to the project activities and Finance and Administration needs;
- Perform daily cash count singly and weekly with the Administrative Coordinator and to archive cash inventory every day.
- Supervise and follow-up all monthly payments (Per Diem, Salaries, House and Phone rental, Vehicle rental, etc) at the base level
- Post all the financial transaction in the relevant excel sheet compatible with Saga function & ensure the all transactions are correctly allocated according to relevant accounting Head, budget Line, Project code etc.
- Timely inform the line management if there is any difference between books.
- Remain vigilant to circumstances which indicate risk of theft.
Monthly/Yearly Closure of Accountancy:
- Collect the statement of Bank Accounts by the 1st of the following month;
- Fill properly the monthly reconciliation form for each cash and bank, to be signed for approval by the Admin Coordinator;
- Prepare all closure documents for monthly/yearly closure in order to meet HQ requirements.
- Update the status of all outstanding cash advances and security deposits.
- Chase the open advances that remain outstanding for more than one month.
Human Resources:
- Assist Admin Coordinator in the recruitment (fill candidates Data, test & interview arrangement etc.)
- Assist admin coordinator for candidate’s orientation & training.
- Maintained recruitment & personal file for candidates
- Assist admin coordinator to maintained HR data base
- Keep leave record of relevant staff on monthly bases
Coordination:
- Assist the regional Admin in conducting and coordinating Internal/external audit of SIF and coordinating (donor, audit firm, government, etc.).
- Ensure and facilitate the communication and information sharing within the team and the department, and contribute to the team responsibilities;
- Work in close collaboration with other departments.
Archiving Documents:
- Keep original vouchers at Maiduguri base by ensuring that all procedures are met.
- Scan and archive copies of finance vouchers & send with monthly accountancy to the HQ.
- Keep employee HR files at base in systematic way.
Others:
- Undertake all other duties that may be determined by the Admin Coordinator and/or Head of Mission and that are compatible with the job.
Required Competencies
- Degree in Finance with minimum of 2-3 years’ experience working with INGOs.
- Previous experience in working with emergency & Développent projets
- Facilitations and training of the staff on financial matters
- Cash and bank management
- Accounts preparation & Closing
- Computer skills (MS Excel)
- Excellent reading and writing skills in English; ability to speak Hausa and/or Kanuri is a plus.
Personal Qualities:
- Flexibility,
- Organisation skills,
- Sense of responsibilities,
- Analysis and coordination skills,
- Good interpersonal skills,
- Capacity to prioritize,
- Strong humanitarian motivation.
Working Place:
- The position is based in SIF main office, Maiduguri
Method of Application
Interested and qualified candidates should send their Application with an updated CV and Cover Letter (including 3 referees with their current official contacts) to: [email protected] using the “Job Title” as the subject of the email.
Note
- Kindly please mention clearly in the e-mail, Cover Letter and CV your name as consecutive order: 1) First name; 2) Surname; 3) Other names.
- Mandatory: The email subject line should be marked: “Finance & Admin Officer”.
- Candidates from Borno state are encouraged to apply
Deadline: February 2, 2021
Job Features
Job Category | Accounting / Audit / Finance |