Finance and Admin Assistant at Action Against Hunger

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Action Against Hunger has been working in Nigeria since 2010. They have doubled the volume of our operations in response to the crisis, meeting the humanitarian needs of 2.1 million people with health and nutrition programs.

Action Against Hunger is recruiting candidates for a Finance and Admin Assistant.

JOB TITLE: Finance and Admin Assistant

JOB LOCATION: Potiskum, Yobe

JOB DETAILS:

  • The Finance & Admin Assistant ensures that the cash box and cash books are perfectly maintained, as well as monitoring, inputting and archiving accounting documents

Tasks and Responsibilities:

  • Establish a statement of needs for liquid assets in consultation with the Finance Officer in Damaturu
  • Make advances payment in accordance with established procedures
  • Keep the advance books and cash journal
  • Record budget allocations and accounting codes of the expenses
  • Before recording, check that the supporting documents comply with AAH procedures
  • Ensure that accounting documenting are translated if necessary
  • Check cash balances daily and report any discrepancies to the line manager
  • Send to Damaturu accounting documents on a weekly basis after a final check of supporting documentation
  • Ensure cash box security and confidentiality of information
  • Visit field regularly to administer cash payment to beneficiaries

Objective 2

  • Manage accommodation for staff travelling to Potiskum and ensure supplies in the office at all time.

Tasks and Responsibilities:

  • Provide timely request of supplies required on monthly basis.
  • Follow up with HR/Admin Officer to ensure timely receipt of supplies and make such arrangement that the supplies are available at all time.
  • Arrange accommodation in Guesthouse and hotels based upon approved travel request.
  • Ensure that all staff submit time-sheet and 10 minutes conversation on a monthly basis before 5th of every month.
  • Track and share leave absence with Damaturu office
  • Monitor Maintenance staff to make sure the office is kept tidy and clean at all times
  • Take minutes of meetings and proceedings at weekly briefings and other functions
  • Arrange logistics for meetings, retreats and workshop as required
  • Scan all documents to Damaturu and Abuja as required.

Internal & External Relationship
Internal:

  • Directly reporting to Finance Officer Damaturu
  • Technically supported Finance Co Abuja
  • Liaise with  Damaturu finance team
  • Liaise with Logistics team / PMs

External:

  • Suppliers, vendors, Government and operational partners

Position Requirements

  • BSc / HND Accounting, Bachelor level degree in Management, Finance, or related field
  • Minimum of 1 year experience in a finance and administration-related role.

Essential:

  • Professional
  • Organized with time management and planning skills
  • Sense of confidentiality
  • Strong computer skills, and familiarity with Microsoft Word and Excel
  • Ability to manage and follow work plans
  • Good interpersonal skills  (communication, able to negotiate, influence, give effective feedback, be a team player)
  • Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs

Preferred:

  • Experience in a non-governmental organization is preferred
  • Experience with donor-funded programs would be appreciated.

Minimum Basic Salary
N156,995 per month.

APPLY NOW

Job Features

Job CategoryAccounting / Audit / Finance
Deadline22nd May, 2020.
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