Job Title: Finance Assistant
Job Location: Maiduguri, Borno
Job Details:
Under the supervision of the Finance Officer, the Finance Assistant will be responsible for the following main activities in accordance to national and MdM procedures:
- Cash Box Management
- Accountancy
- General Administration
Tasks Description
Cash Box Management:
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- Make payments according to MdM procedures.
- Keep the cash and cash boxes safe and according procedures.
- Estimate petty cash, and make request to the Administrative Coordinator for replenishment.
- Perform daily/weekly/and monthly cash control with Finance Officer.
- If necessary, realize the payment of monthly per-diem and advance of salary according to MdM procedures for the international staff
- Management of safety envelop for international staff (payment and refund – in and out)
Accountancy:
- Enter invoices & payments data regularly into accountancy software (saga) in accordance with MdM standards and to the accountancy and budget framework.
- Prepare the payment of expenses related to the daily operation of the MdM programs, according to MdM procurement procedures (Mission Request, Purchase order, contract, invoices & receipts, quotations, and proformas etc.)
- Double-check of records, according to MdM & donor procedures
- Verify that all the receipts/invoices are correctly filled and they are eligible for MdM accountancy (indicating: date, details of the supplier, clearly written the amount with the stamp PAID);
- Make cash advances for operation to validated staff after validation of the Finance Coordinator and ensure that all advance are reconciled/closed by the end of the week & month.
- Prepare (glue and copy) and archive all necessary documents for monthly accountancy in accordance with MdM procedures: accountancy (ledger, cash controls) and annexes.
- Complete the monthly closing operation of the cash accounts in accountancy after validation of Finance Coordinator, in the schedule fixed and send the documents required
- Keep the administrative archive on the mission (do the copies, classify and archive)
- Support to look for invoices when required
Administration:
- Develop filing system for administration department, and after validation of Administrative Coordinator,
- Realize copying and filing and scanning, especially for accountancy
- Assist during organization of trainings, accommodation and transportation
Reporting:
- Prepare a summary of weekly activities
- Participate in a pro-active way to the improvement of the MdM internal meetings (general, admin, security…)
Others:
- Be flexible in performing his/her duties
- Inform immediately the security focal point in case of any security problem
- Perform other additional duties on request of the Finance Coordinator
Qualifications
- Bachelor’s Degree in Business, Accounting or comparable Degree
- 2 years progressive experience in a similar role
- Fluent in English and Hausa. Knowledge of Kanuri would be an added advantage
- Experience with NGO required.
- Experience with Saga will be an asset.
How to Apply
Interested and qualified candidates should send their CV and Cover Letter to: [email protected] Clearly indicate “Finance Assistant – Maiduguri” as the subject of their application.
Note: Applications intended for this role without this subject will not be treated.
Deadline: February 17, 2021
Job Features
Job Category | Assistant |