Finance Officer at Danish Refugee Council (DRC)

Contract
Posted 5 months ago

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future.

Finance Officer at Danish Refugee Council (DRC) 1

JOB TITLEFinance Officer

JOB LOCATIONDamaturu, Yobe

JOB DETAILS:

The Position

  • Under the direct supervision of the Damaturu Base Manager, and technical supervision from the Finance Team Leader in Maiduguri, the Finance Officer, assisted by a Finance Assistant, will be in charge of the daily finance and accounting management of Damaturu base.
  • The Finance Officer will work on overall financial monitoring and support capacity building for Damaturu office and partners and to practice rigorous financial control mechanism.
  • He will make sure that financial procedures, policies, and requirements are implemented in compliance with DRC and Donors and to contribute to the achievement of DRC Vision, Mission & Values.

Responsibility 1: Management of the Office Cash and Bi-weekly/monthly Cash Flow Forecasts

  • Prepare the bank transfer instructions for suppliers’ payment on time for Damaturu office.
  • Make payments on field when required by program team.
  • Manage the cash box for cash payment when necessary.
  • Collect financial information from program team and prepare the monthly cash flow forecast and send it to the Finance/Accounting Specialist/ Finance Coordinator.
  • Ensure good relations with financial partners (banks, PFA, etc.);

Responsibility 2: Hold The Cash Book with Supporting Documents nn High Quality at Weekly/Monthly Basis:

  • Ensure accurate recording of all transactions made by cash or bank; monitor timely receipt and expenditure returns from programs team and ensure correct data entry and reconciliation in the cash book; ensure that work advances are accounted for in line with DRC and donors’ financial guidelines.
  • Manages daily operation in the area of accounting system which is in line with DRC and donor’s requirements; maintain cash and bank transactions; ensure the use of proper and correct budget code/ budget lines; monitor cash payment and ensure that the records or entries are up-to-date in the cash books; pay attention to the fluctuating exchange rate used for any transactions paid in dollars USD.
  • Comply with Finance and Procurement guidelines when dealing with any transactions; provide initiative to review current guidelines and propose relevant recommendations.
  • Check the justification of operational advances before making payment and ensure its settlement in a reasonable time.
  • Check and control the elements of accounting packages, including the consistency between cash book entries, physical counting, and balances.
  • Proceed to the monthly closure of accounting: physical counting, editing of accounting documents (cover sheets), verification of supporting documents.
  • Stamp monthly the invoices with the donor stamp and/or the stamp “paid”;
  • Ensure proper financial documentation in Damaturu office; prepare well and send documentation to Yola in timely manner; follow the financial check-list which will be developed.
  • Regularly track the expenditure in the BFU and advise the programs and support teams accordingly; monitor availability of funds along all budget lines and advise before approval by the Base Manager.

Responsibility 3: Management of Financial Assets and Liabilities of the Base:

  • Record all assets and liabilities in the cash book on a weekly/monthly basis and follow properly their settlement.
  • Ensure that all payments of suppliers are cleared on time
  • Ensure a monthly reconciliation of all assets/liabilities in X-es overview received from the region office/Headquarter.

Responsibility 4: Management of the Archiving of Finance Records of the Base:

  • Ensure monthly scanning of finance records and save them on finance hard drive/drop box.
  • Update monthly the scanning report and share it with the Finance/Accounting Specialist/ Finance Coordinator.
  • Ensure monthly archiving of finance records and their transfer to the archive room in Yola.
  • Ensure that reallocation request of costs is archived in related finance records when previous allocation has been modified.

Responsibility 5: Tax Deduction and Remittance on Time:

  • Ensure that the withholding taxes is well calculated, recorded in the cash book and paid on a monthly basis.
  • Follow up on the staff statutory and taxes payment on a monthly basis and ensure that all receipts are collected and archived.
  • Collect the taxes clearance certificate or credit notes when the payment is done.
  • Ensure a good relationship with the tax offices of Damaturu
  • With support of Finance/Accounting Specialist and/or Finance Coordinator, take the role of info-sharing with staff in relation to HR matters (PAYE, PENSION, NSITF, NHF Payment).

Other Kinds of Support Required for this Position:

  • Participate in audits preparation/execution (compilation of audit requirements)
  • Provide feedback and enhance internal controls to satisfy audit requirements; take part of providing data and records during the audit process; reports immediately on irregular spending to Finance/ Accounting Specialist or Finance Coordinator as deemed appropriate.
  • Identify the technical problems encountered at Damaturu base to be addressed by the management.
  • Provide technical support to the program team of Damaturu base;
  • Take part in regular staff meeting in respect to the weekly tasks report in line with performance management.

Essential / Requirements

  • University degree in Finance / Accounting / Commerce / Business Administration.
  • At least two years work experience in field of finance/accounting/book keeping in an NGO or the commercial sector.
  • Hands-on experience/skills in MS Excel (experience in working with formulas)
  • Excellent organizational skills, self-motivated, proactive and able to accomplish set deadlines.
  • Willing to meet deadlines with minimum supervision
  • Autonomous and ready to take initiative to improve within her/his area of responsibility
  • Fluency in written and spoken English. Fluency in local spoken languages.
  • Good communication and teamwork spirit.

Education:

  • Degrees preferably supplemented by technical or university courses related to Finance, Accounting, Administration and Business.

Languages:

  • Fluency in written and spoken English
  • The knowledge of local Language will be considered an asset

Key Stakeholders: (internal and external)

  • Programs staff
  • Human resources staff
  • Procurement and Logistics staff
  • Finance staff of other bases staff

Apply Now


Application method

  • CV and Cover Letter indicating and explaining the suitability to the position applied.
  • Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
  • Applications should be addressed to: “Recruitment Manager” only.
  • Applications can be sent through online www.drc.dk/about-drc/vacancies/current-vacancies.
  • Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered.

Deadline: June 9, 2021

Job Features

Job CategoryFinance Officer - Receivables