Job Title: Finance Officer
Job Location: Maiduguri, Borno
Job Details:
Under the supervision of the Finance and Compliance Manager, the Finance Officer will be responsible for the following main activities in accordance to national and MdM procedures:
- Finance
- Accountancy
- Cash and Bank Management
- Payroll Management
- General Administration
Tasks Description
Finance:
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- Implements and explains MDM financial rules as needed, including Donor rules under guidance of the Finance and Compliance Manager.
- Participates to the yearly budget and revised budget construction with the Finance and Compliance Manager and while seeking involvement from the other departments;
- Support the Finance and Compliance Manager and logistics department in the review of MRs, evaluation grids by ensuring the donor and saga code are completed
- Review all payments requests for completion before they are submitted to Finance and Compliance Manager for payment
- Provide feedback to programme and support staff on the status of their payment requests
Accountancy:
- Ensures the respect of accounting rule set as per MdM standards;
- Supervises the Finance Assistant to make sure they enter invoices & payments data daily into accountancy software (saga) in accordance with MdM standards and to the accountancy and budget framework.
- Supervises the preparation of payment related to the daily operation of the MdM programs, according to MdM procurement procedures (Mission Request, Purchase order, contract, invoices & receipts, quotations, and proformas etc.)
- Checks and complete the filling/stamping of the accountancy documents;
- Ensures the SAGA entries and complete the month-end accountancy closure (printouts, accounting annexes and SAGA books to be sent to the Finance and Compliance Manager
- Prepares the bank statements and reconciliation;
- Supervises the administrative archive on the mission (copies, classify and archive)
- Support during organizational audit
Cash and Bank Management:
- Lead on the Consolidation of the monthly cash request for the Finance and Compliance Manager with input from different departments
- Works closely with the Logistics Department to ensure the respect of the procurement procedure: checks the administration forms and ensures the proper validation cycle is respected (quotations, evaluation and validation grid, purchase order, delivery note, etc);
- Responsible for the cash advance and for utilities and supplier’s payments and pro-actively follow up on the same;
- Ensures the payment and justification of any per diem and transport for employees sent out on the field
- Controls the bank balance regularly and advises the Finance and Compliance Manager accordingly
- Requests the bank statements to proceed with month-end accountancy closure
- Liaise regularly with the bank to be in line with any change of process or requirements
National Human Resource Administration and Recruitment:
- Register and arrange for payment of all charges after the approval of the Finance and Compliance Manager, and on a timely basis to the relevant state authorities (PAYE tax, Pension fund tax, Housing Fund tax, and NSITF tax)
- Prepares the payrolls and payment of salaries and all deductions. Calculates overtime and leave to ensure accurate payments to all MDM staff using time sheets for validation
- Using the attendance sheets, and under validation of the Programme Coordinator/Advisors, calculate and pay the incentives as per the determined time-table.
- Support Finance and Compliance Manager to Follow-up on any change of policy in the Nigerian legislation on an ad-hoc basis, when information on changes in legislation is available
Administration / Communication:
- Organizes archiving and filing of all HR and administrative documents;
- Communicates the different policies applicable in the office to the rest of staff and ensures they are respected;
Reporting:
- Prepare a summary of weekly activities
- At the request of the Finance and Compliance Manager, participate in the preparation of financial and donors’ reports.
- Participate in a pro-active way to the improvement of the MdM policies and procedure (general, admin, security…)
Others:
- Be flexible in performing his/her duties
- Inform immediately the security focal point in case of any security problem
- Perform other additional duties on request of the Finance and Compliance Manager
- Independently identify areas of work within the department that require support, and carry out the same
Qualifications
- Bachelor’s Degree in Business, Accounting or comparable degree
- 3 years progressive experience in a similar role
- Fluent in English and Hausa. Knowledge of Kanuri would be an added advantage
- Experience with NGO required.
- Experience with Saga will be an asset.
Method of Application
Interested and qualified candidates should send their CV and Cover Letter to: [email protected] using “Finance Officer – Maiduguri” as the subject of the email.
Note: Applications intended for this role without this subject will not be treated.
Deadline: February 17, 2021
Job Features
Job Category | Accounting / Audit / Finance |