JOB TITLE: HR / Admin – Intern
JOB LOCATION: Maiduguri, Borno
Employment Type: Full-time
Contract length: 12 months
Start date: As soon as possible
- This position will offer the intern an opportunity to understand what ACTED stands for, our operations, as well as to understand Humanitarian programming in Northeast Nigeria.
- Working in the HR/Admin department, the intern will be able to learn how to plan and prioritize a work schedule in a fast-paced demanding work environment.
- The Intern will work with other team members in the HR/Admin department as well as program teams and should be able to develop good working relationships with all staff. A major part of the job responsibility will be to support the HR department in ensuring documents are stored in an orderly manner. Other tasks will be assigned based on the needs of the department.
Under the direction of the HR/Admin Officer, the Intern will be responsible for the day to day support to the HR/Admin department specifically:
- Learn ACTED Human resources policies, tools, and formats to undertake Administrative responsibilities.
- Electroninc filling of HR files
- Track job advert positing’s
- Enter all CVs received for each position into Database
- Compilation of all recruitment documentation from interviews and tests of candidates.
- Track office inventory and request in time to ensure there is no stock out of office supplies (Beverage and Cleaning Items)
- Support in the filling of HR documentation
- Assist in follow up and Filing of NHF, TIN, Health Insurance form, Timesheet, leave request, and all staff documents to their respective files.
- Active calendar management with regards to the activities of the Department to programs
- Assist in updating files, scanning of documents and photocopy of the pay-slip document, labelling of all staff files accordingly.
- Assist in tracking international staff Visa Extension for payments
- Tracking of leave request form, staff movement, timesheet, contract tracking
- Support in creation of new staff personal files
- Updating the existing personal files, ensuring that they all have the necessary information
- General organization of HR Office documents/paperwork for Staff
- Supervision of Cleaners in the GH and Offices as directed.
- Any other official duties assigned by the supervisor
- Understanding of the ACTED Human Resource systems and procedures and ability to apply it to other work environments.
- B.Sc / B.A or HND in Social Science.
- Graduate who has completed an NYSC.
- Excellent communication skills interpersonal skills.
- Excellent command of the English language.
- Meticulous attention to detail.
- Excellent problem-solving skills.
- Ability to work to deadlines, under pressure.
- Good understanding of full-cycle recruiting
- Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced and detail-oriented environment
- Must have the ability to maintain confidentiality and exercise discretion
- Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.
Apply, carefully observing the details as follows:
- All applicants must send a cover letter and an updated CV (no longer than four pages) in English.
- CV and Cover Letter indicating and explaining the suitability to the position applied.
- Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
- Applications should be addressed to the Recruitment Manager.
- Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered. Please note: The position title and location must be written in the subject line of the e-mail otherwise not considered.
- ACTED considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.
- CVs will be review on rolling bases.
- Due to the large numbers of expected applicants ACTED will only inform shortlisted candidates. We apologise for the inconvenience. Only short-listed applicants will be invited for written test and oral interview.
- For general information about ACTED, please consult: www.acted.org
Deadline: June 18, 2021
|Job Category||Administration/ Office/ Operations|