Office Manager needed at Development Alternatives Incorporated (DAI).
JOB TITLE: Office Manager
JOB LOCATION: Bauchi
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JOB DETAILS:
The purpose of the five-year (2020-2025) “State Accountability, Transparency and Effectiveness” (“State2State”) Activity is to increase the accountability, transparency and effectiveness of selected state and local governments (LGAs) in Nigeria. This will be achieved by: strengthening governance systems (with a focus on public financial management [PFM] and procurement, as well as monitoring and evaluation) related to the delivery of services in key sectors (basic education, primary health care, and water, sanitation and hygiene [WASH]); increasing government responsiveness to citizen needs and priorities; and improving government and civil society capacity to manage conflict (through work on prevention, mitigation and reconciliation with the same sectoral partners, not stand-alone assistance to the police or judiciary).
State2State will achieve this purpose by facilitating the strengthening of sub-national governance systems in a sustainable manner, supporting the efforts of local reformers and building on locally-derived solutions including, to the extent possible, reforms already working in other parts of Nigeria.
Position Objectives
- The Office Manager is the lead administrative staff person for the State2State head office in Nigeria.
- The Office Manager will oversee all day-to-day business operations of the office.
- He / she will be expected to coordinate closely with the Director of Finance and Administration (DFA) and the home office administration staff.
Responsibilities
- Manage the day-to-day business operations of the office.
- Ensure reception coverage during business hours.
- Manage the security of the office premises, property therein, and the motor pool.
- Organize full-time driver staff and project vehicles and short-term intermittent drivers, as needed, to meet the travel needs of project staff.
- Work with the IT support staff to ensure the efficient operation of the local area network.
- Perform competitive procurement for goods and services (examples: security, cleaning, office supplies, temporary drivers) and negotiate with vendors.
- Coordinate the inspection and receipt of goods and updating of inventory register.
- Ensure that project staff needs for office equipment, supplies, and furniture are met.
- Develop and maintain an efficient up-to-date stock of items in the store.
- Report imminent stock out to the Director of Finance and Administration.
- Communicate with landlord on facilities management, improvement, and repair issues. Coordination with the Senior Accounting Manager to ensure petty cash needs are met.
- Fill in as translator / interpreter and driver as needed.
- Perform regular walk-through maintenance inspections of facilities and grounds to identify maintenance problems, damaged or inoperable property and equipment, and unsafe conditions.
- Ensure repair, replacement, or remedy.
- Coordinate the insurance of project vehicles and other property.
- Conduct periodic assets verification and tagging of assets.
- Coordinate the disposition of assets when necessary.
- Be proactive in organizing staff events and assist in administering training and provide guidance to staff involved in operational or administrative activities.
- Assist in customs clearance or project equipment and onward transportation to regional locations if required.
- Evaluate personnel liability in cases of reported lost, damaged, misused, or stolen property and assist in investigations as required; report and recommend appropriate follow-up actions.
- Maintain efficient filing system.
Reporting:
- The Office Manager will report to the DFA.
Minimum Requirements
- Bachelor’s degree in Finance, Business Administration, Public Administration, Economics, or other relevant field.
- Working knowledge of US Government operations, policies, and procedures, and FAR regulations preferred.
- Minimum seven (7) years of experience as an office manager.
- Highly organized and the ability to multi-task.
- Knowledge of budgeting and procuring goods.
- Strong analytical skills with good problem-solving skills & creativity, supported by good writing skills.
- Excellent interpersonal communication skills.
- Experience in security coordination and management.
How to Apply
Interested and qualified candidates should send their CV by e-mail to: [email protected]
Note
- Applications from women, people with disability and young people who meet the above qualifications are encouraged to apply.
- IMPORTANT: Please list the title of the position and location you are applying for in the subject line of your email.
- DAI will only contact shortlisted candidates.
Deadline: November 20, 2020
Job Features
Job Category | Administration/ Office/ Operations |