Job Title: Office Manager (Bilingual Secretary)
Job Location: Banjul, Gambia
Grade: G5 / G6 / G7
Status: Permanent
Institution: ECOWAS Regional Competitive Authority (ERCA)
Agency: ECOWAS Regional Competitive Authority (ERCA)
Department: Trade, Customs, Free Movement And Tourism
Directorate: Office of the Director, Administration & Finance
Line Supervisor: Director, Administration & Finance
Job Details:
Role Overview
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- Under the supervision of the Director, Administration & Finance, the incumbent should play a vital role in the smooth running of the Department
- From welcoming visitors, to reception of calls, fixing appointments, organizing the schedule of his / her superior, drafting of correspondence and filing documents, his or her duties will be critical to the daily activities of the Department / Directorate
- In this regard, he/she should be quite accessible and responsive in the face of competing demands from both internal and external parties.
Role and Responsibilities
- Management of the Supervisor’s schedule: manage the Supervisor’s diary and schedule, organise and manage appointments; receive and welcome visitors; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond or transfer to the supervisor
- Administrative Management: organise meetings; receive, draft, type and make follow-up on administrative letters; book meeting rooms; request and provide supplies to the office
- Management of mail and documents: create a recording system of in-coming and out-going mails; ensure e-archiving and e-filing of documents using ECM software for easy retrieval when the need arises; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted for signature or approval
- Computer skills: Knowledge of Ms Office, ECM and other Ecolink software when it is possible. Demonstrate ability in word processing in English, French and/or Portuguese
- Perform any other duty assigned by the supervisor.
Academic Qualifications and Experience
- HND or equivalent in Secretarial Studies or Administration or a related field from a recognized higher institution
- 6 years experience in administrative and secretarial services
- Sound judgment and the ability to make reasonable decisions with little supervision
- Knowledge of related computer software and relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates.
Eligible Candidates:
- Nationals of Gambia or other ECOWAS member-states resident in Gambia.
Age Limit
- Be below 50 years old. This provision does not apply to internal candidates.
Salary
- UA 20,581.97; USD 32,474.24 / UA 24,770.16; USD 39,082.35 / UA 29,051.08; USD 45,836.80 annually.
How to Apply
Interested and qualified candidates should download the Application Form below, fill it out correctly, attach a Curriculum Vitae (CV) and a Motivation Letter and send to: [email protected] using the Job Title as the subject of the email.
Click here to download Application Form (Ms Word)
Click here for more information
Deadline: June 23, 2021
Job Features
Job Category | Banking / Insurance, Diplomatic Duties, Secretarial / PA |