Laim Hotel is recruiting candidates for a Procurement Executive.
JOB TITLE: Procurement Executive
JOB LOCATION: Osogbo, Osun
Report to: Financial Controller
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JOB DETAILS:
- Manage And Provide Efficient, Prompt, Trouble-free, Courteous and quality Accounting Service
- To implement sound purchasing policies, systems and procedures in accordance with company standards.
- To monitor vendors for quality, service and price through standard purchasing specifications.
- Must obtain competitive quotations for the hotel requirement and ensure that the best product is sourced and purchased.
- To call for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers.
- Must ensure that all orders receiving dates are updated by the buyers according to the suppliers promised delivery dates.
- Must receive market list from the Executive Chef on a daily basis and arrange for the delivery of those items daily.
- Must ensure that all authorized or approved purchase orders are sent to their respective suppliers / vendors for delivery purposes on a daily basis.
- Must research and identify new products and services for the hotel in the market.
- Must obtain written approval for established Minimum / Maximum stock levels by the Financial Controller and Operations Manager.
- Must ensure the efficient operation of the Purchasing Department in all aspects.
- Must check, explain if needed and approve delivered items discrepancy report issued by Cost Controller regarding price and quantity order variances.
- Must approve all additional requests for new storeroom items, checking correct item description, unit, packing, and category and establishes Min/Max estimated stock.
- Must verify the Сpending ordersТ report on a daily basis, and all pending orders are checked and verified regularly.
- Must identify items for standing orders utilizing vendorТs logistics for regular deliveries to the hotel based on approved highly consumed items.
- Must issue regularly slow moving item lists.
- Must ensure validity of items available, force issue obsolete items and follows up on action taken for disposal.
- Must verify that all documentation and proper quotations are maintained and filled according to policy and procedure requirement.
- Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
- Must maintain all documents, files and listings up-to-date and performs his duties in the most efficient manner.
- Must keep all records in a way that they can be checked at any time for information or audit purposes.
- Must be responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorized issue requests).
- To approve all storeroom re-order requests, verifying quantities within the established Min/Max stock levels.
Security, Health and Safety:
- Maintain high confidentiality in regards to Hotel Management privacy.
- Notifies the Financial Controller, Cost Controller and Operations Manager regarding loopholes, errors, and misconducts.
- Fully understands the hotelТs fire, emergency, and bomb procedures.
- Follows appropriate procedures to provide for the security and safety of the Hotel Management accounts / finance.
- Application of hotel regulations, and adhering to existing laws and regulations.
- Maintains the highest standards of personal hygiene, dress, uniform, appearance, body language and conduct
- Responsible Business: show involvement and be interested in environmental and/or social issues by participating in Responsible Business hotel and departmental activities
Miscellaneous:
- Informs guests about the hotel and its surroundings if requested.
- Stays current with activities in the hotel by reviewing the communication log book each shift; updates log book for next shift.
- Attends meetings and training required by the Operations Manager, Financial Controller, Cost Controller and Hotel Management.
- Continuously seeks to endeavor professionalism in own job function
Job Requirements
Knows:
- Hotel fire, bomb and emergency procedures
- Hotel health and safety policies and procedures
- Hotel facilities and nearby sights of interest and importance (i.e. hospitals, stations, tourist sights)
- Hotel and corporate marketing and promotional programs
- Corporate clients and clients generating high business volume
- Union Agreements.
Method of Application
Interested and qualified candidates should send their CV and Cover Letter to: [email protected] using the “Job title” as the subject of the email.
Deadline: August 31, 2020
Job Features
Job Category | Procurement/ Purchasing |
Deadline | Not Specified. |