JOB TITLE: Secretary
JOB LOCATION: Lagos
JOB DETAILS:
Service Dimensions
- The Operations and Support Services and Compliance management of which are located in Lagos / PH, Nigeria
- Administrative assistance to the DGM / EGM and support to a Team of about 100 Persons of diverse nationalities
- Review and periodical update of appropriate schedules to reflect data / input provided by team members
- Management of communications and information dissemination as an integral part of Team’s performance such that a constructive and cooperative working relationship is maintained.
Activities:
Advertisements
- Assist with the preparation of Corporate Letters (Proper packaging for dispatch, Filing & Archiving), Memos (DOA.etc)
- Dissemination of information, Scheduling of appointments with the hierarchy, Liaising with other secretaries for signatures, Company information etc
- Focal point for requests and incident reports to be made to the facilities management entity of Eko Towers
- Assign chronological numbers to letters
- Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution
- Manage travel arrangements for the hierachy; follow up on full approval of mission orders, transportation and accommodation requests
- Manage requests for reservations of meeting rooms
- Collation of all administrative enquiries and suggestions for the hierarchy’s consideration for approval and further action
- Sort for distribution, incoming correspondence, prepare responses to those containing routine inquiries
- Ensure proper archiving of documents using documentation software for proper document management
- Schedule and organise resources for meetings, workshops etc when required
- General management of administrative forms (absence request and weekend duty) and update of applicable schedule
- Encouraging and building mutual respect and co-operation among team members
- Assist in organising relevant office events where applicable (Lunch, Dinners, Sendforth, Celebration of milestones)
- Processing of expenses incurred during travels and other means
- Answer phone calls and direct calls to the hierarchy and other appropriate parties and/or take messages with relations to the team
- Manage requests and keeping inventory of office supplies and consumables
- General administrative support to the OSS and Compliance teams
- Other tasks as assigned by the hierarchy
Context and Environment:
- Role is performed in a Lagos based office, committing to a robust office administration in the Operations Support
- Services and Compliance teams consisting of staff from diverse nationalities.
HSE Content:
The Job holder adheres to the HSE rules:
- Be in constant alignment with HSE Company rules, Procedures, Instructions and applicable legislation
- Take the necessary measures to avert immediate threat of danger
- Exercising caution as necessary to avoid danger to persons and installations or avoid pollution
- Responsible for the promotion of Company safety, environment and quality policies and programs, and carry out HSE specific duties and responsibilities related to the job
- Report to Management HSE issues faced or observed and propose ways of improvement.
Accountabilities:
- Accountabilities include ensuring appropriate confidentiality and professionalism in all matters and tasks performed
- Support the team in full administrative capacity to achieve overall team objectives
Required Qualifications / Experience
- HND or above in relevant subject
- 5 years experience in related tasks
- Good computer skills
- Strong organizational skills, excellent communication skills and good team spirit
- Working knowledge of SAP would be an advantage.
HOW TO APPLY
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.
Deadline: May 6, 2021
Job Features
Job Category | Secretarial / PA |