Job Title: Secretary
Location: Bauchi
Job Description:
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- Helping prepare for meetings and managing databases
- Prepare and disseminate correspondence, memos, and forms
- File and update the contact information of employees, customers, suppliers and external partners
- Support and facilitate the completion of regular reports
- Maintaining diaries and arranging appointments
- Implementing new procedures and administrative systems
- Liaising with relevant organizations and clients
- Coordinating mail-shots and similar publicity tasks
- Develop and maintain a filing system
- Check frequently the levels of office supplies and place appropriate orders
- Make travel arrangements for the National IM when the need arises.
- Document expenses report by performing basic bookkeeping tasks.
- Must be able to meet deadlines in a fast-paced and quickly changing environment as well as a proactive approach to problem-solving with strong decision-making skills.
- Adheres to Policies and procedures.
- Adheres to eHealth Africa code of conduct as well as ethical standards.
- Is consistently at work and on time.
- Attends and participates in staff meetings, training classes, and supervision. Presents complex ideas and anticipates potential objections.
- Clearly communicates any ramifications of decisions and issues to project stakeholders, and presents alternatives.
- Supervises and writes reports on the program for management and donor agencies.
- Ensures compliance with laws and regulations.
Who You Are
The requirements listed below are representative of the knowledge, skill, and/or ability required to successfully perform this job:
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- Hold a Bachelor’s Degree in Business Administration, Social Sciences, Secretarial Studies and Administration or any related discipline.
- Minimum of 4 years Secretarial experience with the Public Health Sector, NGO, multinational, Blue chip industry.
- expert use of technology; Ms office suites, printers, scanners, photocopiers,
- professional certification as an administrative professional IAAP certification
- Proven work experience as a secretary or administrative assistant
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent presentation, written and verbal interpersonal communication skills
- Must possess a high level of integrity, Professionalism, and responsibility
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Job Features
Job Category | Secretarial / PA |