Senior Executive Assistant needed at Bradfield Consulting Limited.
JOB TITLE: Senior Executive Assistant
JOB LOCATION: Lagos
Employment Type: Full-time
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JOB DETAILS:
- We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership.
- The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. Given the changing nature of the executive landscape, the executive assistant will be relied upon for flexibility and foresight, while maintaining confidences related to high-level systems and operations.
Objectives of this Role
- With a primary responsibility of supporting the Director as directed to ensure that organisational goals and objectives are accomplished, and operations run efficiently
- Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
- Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
Daily and Monthly Responsibilities
- Manage professional and personal scheduling for Director, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
- Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
- Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
- Preparing memo, letters, invoices, statements, reports and other documents
- Management and oversight of business projects
- Attending meetings and recording minutes
- Involvement with interviewing, hiring and training staff
- Maintaining budgets and expenses
- Arranging dinners, social events and public appearances
- Producing timelines and reviews of projects
- Researching new business ventures and projects
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
- Organize team communications and plan events, both internally and offsite
Skills and Qualifications
- Candidates should possess a Bachelor’s Degree
- 5years’ experience in an administrative role reporting directly to upper management
- Superb written and verbal communication skills
- Must have schooled Abroad with a foreign background experience
- Exceptional organisation and diary management skills
- High levels of flexibility and adaptability
- Flawless presentation and communication skills, both written and verbal
- The ability to multi-task and prioritise an everchanging workload
- The ability to work under pressure and reach deadlines
- Problem-solving and decision-making skills
- The ability to work autonomously
- The ability to filter matters that need the attention of the employer
- Strong business and commercial acumen
- The ability to communicate with and present to senior executives
- The ability to build relationships across the business and external contacts
- Drafting, writing and research skills.
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Proficiency in Microsoft Office and other office productivity tools, with an aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Ability to keep company confidences
Preferred Qualifications:
- Experience overseeing budgets and expenses
- Experience developing internal processes and filing systems
How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.
Deadline: October 15, 2020
Job Features
Job Category | Executive / Management |