Full Time
Posted 3 years ago
JOB TITLE: Short Term Staff – Administrative Assistant
Position Number: 50086877
JOB LOCATION: Abidjan, Cote d’Ivoire
Position Grade: GS7
The Complex
- The Chief Economist/Vice-President for Economic Governance and Knowledge Management (ECVP) is the Bank’s spokesperson on economic matters and the VP for the ‘Economics Governance and Knowledge Management Complex’.
- The Complex is responsible for:
- Providing leadership and visibility for the Bank on economic, finance, financial governance and socio economic development issues; and coordinate the generation of analytical works to inform operational policy;
- Systematically emphasize the critical role of knowledge, experience, lessons learnt and their tangible impact on sustainable, inclusive transformation of African economies.
The Hiring Department
Advertisements
- The African Development Institute (ECAD) coordinates and executes Capacity Development (CD) programs in the regional member countries (RMCs) by:
- Providing advisory services on capacity building;
- Identifying and designing tailored capacity development programmes and implementing the programmes; and
- Leveraging partnerships and coordinating knowledge dissemination and outreach, with a view to improving policy-making, economic governance and sustainable development in the Regional Member Countries.
Key Functions
Under the Supervision of the Senior Director, the Administrative Assistant (STS) will perform the following:
- Support the convening of the global community of practice seminars
- Assist in the proof reading and editing of knowledge products
- Receive and register all incoming and outgoing documents of the Department/ Division;
- Ensure that documents presented for Director’s signature are complete, with necessary attachments and background documents;
- Provide background information to the Director / Manager for appointments with official visitors and/or staff members;
- Relay information between Director, Division Managers and other staff members of the department;
- Follow up on work deadlines with Division Managers;
- Schedule weekly team and ad hoc meetings for the Director, according to schedules and Director’s Agenda for the week;
- Maintain a filing system in both hard and soft copies to meet the needs of the Department;
- Keep a weekly calendar of activities that shows all meetings to be attended by the Director as well as by other staff members. It also includes all external visits to the Department ;
- Make travel arrangements for the Director including tickets, hotel reservation, etc.;
- Assist in preparation of presentations using PowerPoint and other software packages on own initiative or on the basis of instructions;
- Perform other office administration tasks (photocopies, emails) when the need arises;
- Other duties that may be assigned by the Supervisor.
Competencies (Skills, Experience and Knowledge)
- Hold a minimum of a Bachelor’s Degree in Economics, Accounting, Law, Political Sciences, or a related field.
- Minimum of five (5) years of relevant experience at a similar position.
- Experience in professional editing, drafting legal or policy documents, etc.
- Good knowledge of administration and office support services, including systems and procedures;
- Good coordination skills – methodical and self-organized;
- Demonstrable commitment to delivering excellent customer service focused reception and administration service;
- Good interpersonal, planning and organizational skills;
- Ability to think quickly to respond to immediate requests;
- Flexibility to adapt, positive attitude towards change, and a constructive and creative approach to problem solving;
- Proficiency in the use of standard equipment (computer, fax, scanner, photocopies, etc.);
- Communication;
- Problem Solving;
- Client Orientation;
- Team working;
- Operational Effectiveness;
- Innovation and Creativity;
- Attention to detail;
- Good analytical skills.
- Proficiency /good written and oral skills in English and/or French languages.
- Competence in the use of Bank standard software (Word, Excel, PowerPoint, and Access). Knowledge of SAP is an added advantage.
Apply Now
Deadline: October 8, 2021
Job Features
Job Category | Administration/ Office/ Operations, Assistant |